Procurement/Office Manager
OFFICE SUPPORT AND PROCUREMENT SPECIALIST
We are a premier manufacturer located in Boise, ID. We manufacture top-of-the-line products and have the only guarantee of its kind in the industry. Our products are the most accurate and reliable and we provide a white glove experience that creates a true system for our customers, taking the guess work out!
The core values we live by are:
HONESTY
We always tell the truth to our customers, vendors, partners and each other.
RESPECT
Every interaction we have with our customers, vendors, partners, and each other is conducted with courtesy, respect, and professionalism.
TEAMWORK
We work, help, and support each other to ensure we fulfill our mission and serve our customers by building the finest products on the planet.
We are looking for an experienced candidate who shares our values to join our rapidly growing team who is dynamic, positive, personable, and self-sufficient professional to be our next bookkeeper and office manager. If you re a customer service-minded administrative professional with a can-do attitude and the skills and experience to perform a wide variety of bookkeeping and office management tasks, we re looking for you!
Responsibilities and Duties:
Process customer orders and collect deposits, arrange shipping, generate customer invoices, process customer payments, follow up on any past due payments, and maintain a detailed Aged Accounts Receivable report.
Coordinate customer order status inquiries with Production Manager.
Coordinate and assist Marketing and Sales team with updates to the company website and provide product sales reporting. Also, assist with coordination of tradeshow and special events logistics and travel.
Coordinate with VP of Production, VP of Marketing, and Sales Team to assist with inventory planning and execute procurement process for timely delivery (avoiding stock-outs) of product components, production supplies, facility supplies and services, and office supplies. Create and process Purchase Orders, coordinate Purchase Order receiving process, enter and process supplier invoices and payments. Prepare supplier credit applications.
Prepare inventory reports. Plan, coordinate, and assist with annual physical inventories and periodic physical inventories as needed.
Maintain personnel records and input payroll data to cloud payroll service to create preliminary payroll report for review by designated Senior Manager/Executive. Check EFTPS and State websites to verify payroll tax deposits and reporting.
Prepare sales tax reporting and maintain Federal compliance records and filings.
Prepare and maintain accurate accounting documents and transaction posting.
Prepare monthly bank reconciliations for review by CFO or another designated Senior Manager/Executive. Prepare/Maintain other needed account reconciliations. Research accounting transactions and provide transaction analyses as requested.
Prepare monthly financial reports for Executive Managers. Demonstrate business involvement by continuously updating job knowledge and an awareness of industry best practices to become an information provider and manager for the Executive Managers. Become a participant in the business decision-making process by producing/analyzing special reports, summarizing information, and identifying trends.
Promote office efficiency by maintaining documentation of office processes/procedures, correcting process shortfalls, and improving and reducing process steps, and facilitating procurement and maintenance of office equipment.
Maintain record retention, protection, retrieval, transfer, and disposal.
Administrative support by answering phones, filing, generating requested correspondence, providing assistance to the team as needed, database management, handling FedEx/UPS/USPS shipping requests, and other duties as necessary.
Qualifications/Skills:
Personable, pleasant communicator, and an ability to quickly identify customer/team needs.
Highly organized, dependable, accurate, responsible, and can work independently.
Exceptional verbal and written communication skills.
Supply chain management and inventory control.
Developing standards, managing processes, and promoting process improvement.
Aptitude for numbers, analytical, and reporting skills.
Preparation of and tracking budget expenses.
Ability to perform filing and record keeping tasks.
Education and Experience Requirements:
High school diploma, GED, or equivalent
Minimum 2-4 years proven bookkeeping and administrative experience.
Competency in MS Office, databases, and QuickBooks.
You may contact me directly at E:
bill.schellhas@gogpac.com PH:
605-679-9922
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
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